Temporary Advancement Assistant

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Our client, a mission-driven nonprofit organization providing community services and support to individuals and families, is seeking a Temporary Advancement Assistant for a 3+ month assignment. This full-time role pays $26 per hour and is onsite in Boston, Massachusetts, Monday through Friday from 9:00 a.m. to 5:00 p.m. The Advancement Assistant will support the Advancement leadership team with donor services, gift processing, database maintenance, fundraising events, administrative operations, and office management.

Key Responsibilities

• Serve as a primary contact for donor service communications, including answering phone calls, monitoring the general email inbox, responding to questions, and directing inquiries appropriately.
• Collaborate with executive leadership to coordinate donor activity, correspondence, and follow-up items.
• Process daily donations, determine appropriate campaign and fund designations, and prepare, record, and mail donor acknowledgement letters.
• Post gift batches and serve as a liaison with the Finance team while supporting accurate and timely gift processing.
• Maintain database integrity through data entry, gift processing, and ongoing constituent data clean-up.
• Coordinate team meetings, including scheduling reminders, room reservations, technology preparation, and hybrid meeting setup.
• Prepare donor visit materials, weekly leadership briefings, gifts, and other Advancement materials as needed.
• Assist with the preparation and execution of fundraising and volunteer events.
• Provide general administrative support, including incoming and outgoing mail, check requests, expense reports, office supplies, inventory, and equipment coordination.
• Support onboarding for new Advancement employees by coordinating equipment, meetings, and access to necessary resources.
• Assist with updates to organizational and nonprofit information across websites and external platforms.

Candidate Qualifications

• Two or more years of administrative support experience, ideally within development, higher education, academia, or a nonprofit organization.
• Bachelor’s degree in business, marketing, communications, or a related field preferred; equivalent education and progressively responsible administrative experience will be considered.
• Excellent written and verbal communication skills with a strong customer-service orientation.
• Highly detail-oriented with strong organizational, prioritization, and problem-solving skills.
• Ability to manage multiple projects, responsibilities, and deadlines simultaneously.
• Professional judgment and discretion, with the ability to maintain confidentiality and appropriate professional boundaries.
• Proficiency with Microsoft Office Suite and Google Workspace, along with experience using Zoom.
• Experience with Raiser’s Edge and Constant Contact or similar database and email marketing platforms is preferred.
• Collaborative and team-oriented with the ability to build effective working relationships across an organization.
• Interest in supporting the mission of a community-focused nonprofit organization and flexibility to occasionally work evenings or travel locally as required.

Qualified candidates encouraged to apply for immediate consideration.

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