Administrative Associate

JOB TITLE Administrative Associate LOCATION Worcester DEPARTMENT NAME Chemistry & Biochemistry DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY Serves as a primary person responsible for supporting the chemistry and biochemistry department undergraduate program administration. Tasks include coordinating student services and ensuring the smooth operation of academic and administrative processes. JOB DESCRIPTION Responsibilities: • Serve as the primary point of contact for undergraduate students, addressing inquiries and providing guidance. • Perform routine clerical duties, including sort/distribute mail and handle incoming and outgoing mail deliveries and packages, sign and notify recipients, maintain office equipment and supplies. • Work closely with faculty, staff and department head to ensure effective communication and implementation of academic policies, program requirements, and administrative procedures. • Maintain accurate and up-to-date student records, including admissions, enrollment, and graduation documentation, compile syllabi quarterly, prepare & distribute Senior Exit Surveys. • Prepare and process various forms and reports related to student progress and program statistics to support program evaluation, accreditation, and decision-making. • Coordinate and schedule meetings, make room reservations, draft and disseminate communications to students, faculty, and staff regarding important deadlines, program updates, new opportunities, and policy changes. • Support the planning and execution of undergraduate academic and social events, such as the Undergraduate Research Project Showcase (URPS), CBC Open Houses, undergraduate socials, and graduation ceremonies. • Maintain and update Department Website, Department TV, Email Lists, Instagram, LinkedIn and other social media platforms. • Performs all other duties and responsibilities as assigned or directed by the supervisor Requirements: • High School diploma • 3-5 years of experience To Apply: Please submit a resume and cover letter for consideration. Compensation: Hourly pay: $21.25 - $23.50 per hour. Salary is based on related experience, expertise, and internal equity. WPI’s benefits package includes a robust retirement match, wellness perks, tuition assistance and more! FLSA STATUS United States of America (Non-Exempt) WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination. About WPI Worcester Polytechnic Institute (WPI) is a vibrant and diverse community of extraordinary students, talented and dedicated staff, and world-renowned faculty. Along with its state-of-the-art research facilities, WPI offers competitive and comprehensive employee benefit programs, including paid time off, health insurance, life and long-term disability insurance, retirement savings plans, tuition assistance, flexible spending accounts, and a working environment that prioritizes mental health and well-being. It is a community committed to civility and respect—making inclusion and belonging a reality for everyone on its campus.