Event Marketing Specialist Marlborough US-MA, United States Administrative Services Posted an hour ago

Your responsibilities will include: Manage booth logistics, exhibit assets, shipping, freight, installation and dismantling, labor, show services, audiovisual coordination and on-site operations. Manage end-to-end event logistics, including housing, reporting, vendor coordination, room setup, contracting, site inspections, transportation, banquets, charity events and off-site activities. Coordinate with cross-functional teams and external vendors to ensure event plans, timelines and requirements are executed accurately and on schedule. Manage event budgets, forecasting, purchase orders, spend tracking, invoice processing and financial reconciliation. Ensure executional compliance with health care industry regulations, internal health care professional engagement policies, congress requirements and company processes. Execute approved lead capture processes, oversee on-site lead retrieval technology, troubleshoot operational issues and ensure accurate data handoff to activation and marketing teams. Provide operational reporting, including budget status, attendance and support metrics, logistics performance, vendor scorecards, risks and post-event operational debriefs. Bachelor's degree. Minimum of 3 years' experience in event logistics, tradeshow operations, health care programs or a related field. Understanding of hotel industry operations and experience partnering with major hotel chains. Strong project management, vendor management and organizational skills. Ability to manage multiple priorities in a fast-paced, matrixed environment with strong attention to detail. Excellent communication and stakeholder management skills. Ability to travel domestically and internationally, as needed, to support on-site event execution. Experience supporting health care professional-facing events in medical technology, health care, biotechnology or pharmaceutical industries. Knowledge of the Sunshine Act/Open Payments, AdvaMed Code and applicable health care compliance requirements. Experience with Cvent, Salesforce, customer relationship management platforms, lead retrieval systems and event technologies. Experience with budget management, purchase order processing and financial reconciliation. Certified Meeting Professional or Certified Trade Show Marketer certification.