HR Assistant

Pay range: 21-31/hr *depending on exp Position Summary The HR Assistant provides administrative and operational support across Human Resources programs and processes, helping to ensure a positive employee experience and efficient HR service delivery. This role supports employee lifecycle activities, maintains employee records and HR documentation, assists with compliance and reporting activities, and serves as a key resource for employee inquiries and HR operational support. Employee Lifecycle Administration ·         Manage employee onboarding activities, including new hire benefit elections and Form I-9 completion; support benefits orientation as needed ·         Coordinate employee offboarding activities in partnership with IT, Legal, Payroll, Benefits, and HR Business Partners ·         Manage internal transfer processes and associated administrative tasks ·         Support the exit interview process, conduct exit interviews, and consolidate feedback and data ·         Coordinate employee headshot processes and updates within the HRIS ·         Process unemployment claims and respond to related inquiries Employee Records & Documentation Management ·         Maintain accurate and up-to-date employee records, including personal information, employment documentation, promotions, transfers, and terminations ·         Ensure compliance with data privacy, record retention, and confidentiality requirements ·         Manage electronic and physical filing systems ·         Maintain employee personnel files and Documents of Record ·         Organize and maintain HR-related documentation, forms, templates, and reference materials ·         Oversee outsourced employment verification process; prepare verification and authorization letters ·         Manage Form I-9 reverifications and updates ·         Partner with Legal to coordinate and fulfill requests for employee records and documentation, including subpoenas and former employee file requests Employee Support & HR Services ·         Serve as a point of contact for employee HR-related inquiries and provide timely assistance ·         Responsible for HR Operations mailbox, triaging questions and responding to inquiries ·         Coordinate company recognition and acknowledgement of employee life events, including sympathy flowers and newborn gifts Compliance, Reporting & Policy Administration ·         Support employee education and awareness of HR policies and procedures ·         Participate in HR audits and support implementation of audit recommendations ·         Support Affordable Care Act (ACA) reporting and compliance activities ·         Maintain labor law postings, including onsite and electronic notices ·         Audit and maintain employee job descriptions ·         Assist with development, maintenance, and administration of HR policies and procedures ·         Manage the Employee Handbook, including content updates, posting, and compliance reviews HR Operations & Administrative Support ·         Update and maintain ARC content for HR Operations, Benefits, and Leave programs ·         Support HR communications, including coordination with Corporate Communications, intranet postings, and employee communications ·         Facilitate and track purchase orders, contracts, and statements of work for the Benefits and HRIS teams ·         Manage the HR FedEx account and coordinate mailing requests ·         Provide project support for Benefits and Leave programs as needed ·         Serve as back-up support for Benefits and Leave functions Continuous Improvement ·         Identify opportunities to improve HR processes and operational efficiency ·         Participate in projects focused on enhancing HR services, processes, and employee experience Qualifications ·         Bachelor’s degree in Human Resources, Business Administration, or a related field preferred ·         0-3 years of experience in HR Operations, Human Resources, or a related role ·         Knowledge of HR laws, regulations, and HR best practices ·         Strong organizational skills with exceptional attention to detail and accuracy ·         Excellent communication and interpersonal skills ·         Ability to handle sensitive and confidential information with discretion ·         Strong problem-solving skills and a proactive approach to work ·         Ability to effectively prioritize and manage multiple responsibilities in a fast-paced environment ·         Proficiency with HRIS systems and Microsoft Office applications