Administrative Specialist

To Apply for this Job Click Here This temporary-to-hire Administrative Specialist position is located in Boston, MA and supports a major architecture and design project. The role is hybrid, requiring 3 days onsite per week, with full-time Monday-Friday hours and core availability from 10:00 AM to 4:00 PM. Compensation is $35/hour. The position offers the opportunity to support a large-scale, high-profile project within a collaborative architecture and design environment. Responsibilities: Provide administrative support to two Project Managers Attend meetings, take detailed notes, and distribute meeting minutes and action items Maintain project documentation, records, and correspondence Reconcile expenses and assist with budget tracking Coordinate contracts, invoices, change orders, and consultant documentation Serve as a point of contact for consultants, vendors, and project stakeholders Track project deadlines, deliverables, and follow-up items Organize and maintain project files, reports, and project management systems Assist with presentations, project reports, and client-facing materials Ensure accuracy and consistency across project documentation Qualifications: 3+ years of administrative, project coordination, or project support experience Experience within architecture, engineering, construction, real estate development, or related industries preferred Ability to understand and learn architectural and construction terminology Strong note-taking skills and ability to capture technical discussions accurately Excellent organizational and multitasking abilities Experience handling contracts, invoices, expense reporting, and consultant coordination Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams Strong written and verbal communication skills High attention to detail and ability to maintain confidentiality Qualified candidates encouraged to apply for immediate consideration. A1477444HN_1791553855 To Apply for this Job Click Here