Office Admin

OFFICE ADMIN, Technology Review, will manage  the CEO’s calendar, schedule  appointments and meetings, coordinate travel arrangements and meeting locations, and assist with  technology setup; complete travel reports in Concur, coordinate with  Finance and MIT Travel, and manage ProCard documentation and local expenses; process invoices and ensure timely  payment to freelancers and artists working with the Editorial team; respond to employee inquiries, explain policies and procedures, assist visitors, and ensure questions and concerns are resolved; coordinate  new-hire onboarding, system access, HRIS data entry, office  orientation, and welcome kits; support offboarding through exit  interviews and equipment collection; assist with HR transactions,  applicant tracking, timesheets, and reporting as needed; prepare and edit correspondence and  documents, coordinate mailings, update websites when needed, and  maintain accurate databases, spreadsheets, and records, including sensitive information; monitor and order office  supplies, verify deliveries and  invoices, manage vendors, and  ensure purchases comply with  budgets and purchasing policies; collaborate with Finance to monitor expenditures and process purchases through ProCard or purchase  orders; provide administrative support for programs and projects, coordinate daily office operations, maintain filing systems and shared documents, manage emergency contact lists, and update office policies  and procedures; and to perform other duties as  assigned and provide guidance  or task-specific feedback to  other support staff when needed.