Open Positions at Apnimed

<p><strong>About Us</strong></p><p>Apnimed is a rapidly growing pharmaceutical company focused on transforming the treatment of sleep apnea through innovative, patient-friendly therapies. Our approach is rooted in a simple idea: patients with obstructive sleep apnea may benefit from a safe, effective oral medication taken once daily at bedtime.</p><p><br></p><p>Our lead development program targets the neurologic control of upper airway muscles to help maintain an open airway during sleep. Based in Cambridge, Massachusetts, Apnimed is advancing a portfolio of novel pharmacologic therapies for sleep apnea and related disorders through cutting-edge science and a commitment to innovation.</p><p>Recognized by the Boston Business Journal as one of the Best Places to Work in both 2024 and 2025, we are continuing to grow and build the foundational operations that enable our employees and our mission to thrive.</p><p><br></p><p><strong>Position Overview</strong></p><p>We are seeking a detail-oriented, fast paced and hands-on Senior Accountant, who will specialize in administering Apnimed's payroll and employee benefits programs. Reporting to the Controller, this role will be responsible for accurate and timely multi-state payroll processing, day-to-day benefits administration, and all related accounting, reconciliation, compliance, and reporting activities. This individual will partner closely with Human Resources, Finance leadership, and external vendors to ensure programs are accurate, compliant, well-controlled, and scalable as the organization continues to grow.</p><p><br></p><p>This is a specialist role with a primary focus on payroll and benefits rather than broad general ledger ownership. The Senior Accountant, will process and reconcile all payroll cycles, administer health and welfare and retirement plans, prepare compensation-related journal entries and account reconciliations, , maintain payroll and benefits compliance across multiple jurisdictions, and provide schedules and documentation for internal reporting and external audits. This is an excellent opportunity for an experienced payroll and benefits professional who enjoys building scalable, well-controlled processes while remaining deeply involved in execution within a fast-growing biotech environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Own the preparation and execution of end-to-end multi-state payroll processing for all exempt and non-exempt employees, off-cycle payments, retroactive adjustments, final pay, and annual bonus and commission payrolls</li><li>Serve as the primary system administrator for the company's payroll platform, maintaining earnings and deduction codes, pay groups, cost center mappings, employee data integrity, and workflow configuration</li><li>Manage state and local payroll tax registrations, agency accounts, and jurisdiction setup as the company expands its geographic footprint</li><li>Reconcile quarterly and annual payroll tax filings, including Forms 941 and 940 and state equivalents, and own the year-end W-2 process, including corrections and amended filings</li><li>Administer garnishments, wage orders, imputed income, and taxable fringe benefits in accordance with federal, state, and local requirements</li><li>Partner with Human Resources, Legal, and the company's stock administration provider to process equity transactions through payroll, including option exercises, restricted stock unit vesting, and employee stock purchase plan transactions, ensuring accurate tax withholding, remittance, reconciliation, and year-end reporting</li><li>Support the annual open enrollment process in partnership with Human Resources and the company's benefits broker, including system configuration, testing, employee support, and post-enrollment audits</li><li>Manage 401(k) plan operations, including contribution funding and timeliness, eligibility tracking, employer match and true-up calculations, annual compliance testing, Form 5500 filing, and the annual plan audit</li><li>Administer leaves of absence, including FMLA, Massachusetts Paid Family and Medical Leave, other state paid leave programs, disability, and parental leave, coordinating pay continuation and benefit deductions</li><li>Own Affordable Care Act compliance and reporting, including measurement period tracking and the preparation and filing of Forms 1094-C and 1095-C</li><li>Reconcile carrier and vendor invoices, resolve enrollment and eligibility discrepancies, and monitor carrier feeds and system integrations to ensure data integrity between the HRIS, payroll, and benefit providers</li><li>Prepare and post all payroll and benefits journal entries, including salaries and wages, employer taxes, bonus and commission accruals, accrued paid time off, benefits expense, and stock-based compensation</li><li>Own and prepare all payroll-related balance sheet reconciliations, including accrued compensation, accrued paid time off, benefit and payroll liabilities, and resolve reconciling items on a timely basis</li><li>Allocate compensation and benefits costs across research and development, general and administrative, and other functional cost centers to support accurate financial reporting and departmental budget management</li><li>Administer the employee expense reimbursement program, including review for policy compliance, receipt substantiation, proper coding, and timely reimbursement</li><li>Administer the corporate card program, including card issuance and limits, transaction reconciliation, and follow-up on delinquent or unsubstantiated transactions</li><li>Provide qualified wage data and supporting documentation in support of research and development tax credit studies and related tax filings</li><li>Prepare monthly and quarterly variance analyses on compensation and benefits and partner with Financial Planning and Analysis on headcount-driven budget-to-actual reporting</li><li>Support quarterly and annual financial reporting requirements related to compensation, benefits, and stock-based compensation disclosures</li><li>Prepare schedules and respond to requests from external auditors in connection with quarterly reviews, the annual financial statement audit, and the 401(k) plan audit</li><li>Document, and execute internal controls over payroll and benefits, in support of the company's Sarbanes-Oxley compliance program</li><li>Assist in maintaining written policies, standard operating procedures, and desktop procedures, and identify opportunities to automate and improve payroll and benefits processes as the organization scales</li><li>Serve as a trusted resource for employee payroll and benefits inquiries, delivering accurate, timely, and confidential support</li><li>Handle sensitive and confidential compensation and personal information with the highest level of professionalism, discretion, and integrity</li><li>Support additional accounting and finance initiatives and cross-functional projects as the organization continues to scale</li></ul><p><br></p><p><strong>Qualifications</strong></p><ul><li>Bachelor's degree in Accounting, Finance, or a related field required; Certified Payroll Professional (CPP) or Certified Public Accountant (CPA) designation preferred</li><li>3-5 years of progressive accounting experience, including significant hands-on ownership of payroll processing and benefits administration, preferably within the biotechnology, pharmaceutical or life science industries</li><li>Demonstrated experience processing full-cycle multi-state payroll, including new state tax registrations, multi-jurisdiction withholding, and year-end reporting</li><li>Strong working knowledge of US GAAP as applied to compensation, benefits, and accrual accounting, including preparation of journal entries, accruals, and balance sheet reconciliations</li><li>Working knowledge of equity compensation programs, including stock options, restricted stock units, and employee stock purchase plans, and the associated payroll tax withholding and reporting requirements</li><li>Demonstrated experience administering health and welfare and 401(k) retirement plans, including open enrollment, compliance testing, Form 5500 filing, and annual plan audits</li><li>Thorough understanding of federal and state wage and hour laws, pay transparency requirements, ERISA, Affordable Care Act reporting, and multi-state leave of absence requirements</li><li>Hands-on experience with a major payroll and HRIS platform such as ADP WorkForce Now, experience with NetSuite or a comparable ERP preferred</li><li>Experience supporting internal control and Sarbanes-Oxley compliance requirements in a public company environment preferred</li><li>Advanced Microsoft Excel skills, with the ability to reconcile, analyze, and summarize large data sets</li><li>Excellent analytical, organizational, and project management skills, with the ability to manage competing priorities and consistently meet non-negotiable deadlines in a fast-paced environment</li><li>Exceptional attention to detail with a demonstrated commitment to accuracy, documentation, and follow-through</li><li>Outstanding interpersonal, written, and verbal communication skills, with a strong customer service mindset and the ability to build trusted relationships across all levels of the organization</li><li>Ability to handle highly confidential information with professionalism, sound judgment, and discretion</li><li>Ability to work independently while collaborating effectively across teams in a dynamic and evolving organization</li></ul><p><br></p><p><strong>What Apnimed Offers:</strong></p><ul><li>401(k) with company match</li><li>Generous time off for vacation</li><li>Generous healthcare benefits</li><li>Flexible workingenvironment</li><li>Motivated and experienced team</li><li>Winner of 2024 &amp; 2025 Boston Business Journal Best Places to Work</li></ul><p><br></p><p><strong>Location and Other Information:</strong></p><ul><li>This is a remote, U.S.-based position. Occasional travel (approximately 10–15%) may be required for team meetings or company events.</li><li>Apnimed is an EEO employer committed to an exciting, diverse, and enriching work environment.</li><li>Please visit us at www.apnimed.com to learn more about our work with Obstructive Sleep Apnea</li></ul>