Administrative Coordinator, Gordon Institute

OverviewTufts Gordon Institute (TGI), based within Tufts University’s School of Engineering, develops leaders across the university community who combine technical expertise, strategic thinking, and human insight to create meaningful impact in organizations and communities. TGI’s programs span undergraduate minors, graduate degrees, professional learning, and organizational partnerships—equipping learners to turn bold ideas into action and drive transformation across sectors. TGI serves a broad audience including undergraduates exploring applied business and innovation, recent graduates seeking accelerated skill building, working professionals progressing into leadership roles, and organizations that partner with TGI for talent development and innovation support. TGI’s ecosystem includes two major centers that expand its reach and educational impact:• The Auster Center for Applied Innovation & Research, which focuses on solving emerging challenges through applied research, industry collaboration, and innovation initiatives. • The Derby Entrepreneurship Center, which develops entrepreneurial mindsets and skillsets through undergraduate academic programs, hands-on learning experiences, and equity-free funding through competitions, prizes, internships and awards.Together, these centers and programs create a comprehensive platform for developing innovative leaders who can navigate the intersection of business, technology, and societal need. What You'll DoThe Administrative Coordinator is the public face and a key member of the Tufts Gordon Institute administrative team. Under limited supervision, this individual provides advanced administrative support and coordinates operations to ensure the smooth functioning of the unit. The role manages complex calendars and travel for the Executive Director, oversees daily departmental operations, supports financial and HR processes, and assists in coordinating events and initiatives. Serving as a central point of contact for internal and external constituents, the Administrative Coordinator must exercise excellent judgment, maintain a high level of professionalism, and be accessible in person on a daily basis. This position contributes to advancing TGI's strategic goals through exceptional administrative and organizational support and customer service.  This is a 35-hour per week position and is 100% in-person. As some TGI events and activities take place on weeknights and weekends, this position will require some non-standard work hours, primarily during the academic year, so flexibility is necessary. Administrative SupportServes as the public face of TGI and is a highly visible and professional resource for faculty, staff, students, and external partnersCoordinates multiple/complex calendars and schedules complex meetings and logisticsManages the Executive Director’s calendar, travel arrangements, and expense reportingResearches and resolves escalated problems or concerns and may communicate on behalf of managersPrepares and edits confidential correspondence, reports, spreadsheets, and presentation materialsAttends meetings, prepares agendas and minutes, and tracks or researches action itemsCoordinates meetings and support for the Industry Advisory Council (IAC) and other advisory, industry, and alumni groupsOperational CoordinationSupports daily departmental operations by providing consistent, in person administrative coordination and oversight to ensure effective workflow and service deliveryContributes to evaluating operational processes and recommending policy and procedural improvements to enhance productivity and service deliveryRequests and oversees the delivery of materials and services directly and from facilities, technology, procurement, and other university units to ensure departmental needs are metSupports resource planning discussions and helps execute administrative components of strategic initiativesMaintains office spaces, supplies, equipment, and technologyProject and Event CoordinationAssists in coordinating events and initiativesServes as primary logistics coordinator for speakers, guests, partners, and external groupsCoordinates and tracks communications, timelines, and deliverables across multiple stakeholdersMay partner/liaise with marketing and communications teams on communications projects and materialsInformation and Financial CoordinationManages confidential databases and file systems, ensuring compliance, accuracy, and accessibilityGathers, manipulates, and audits data to prepare regular and ad hoc reportsProcesses and monitors expenditures, reconciles financial activityAssists with grants and contracts administration as neededHuman ResourcesAdministers hiring, onboarding, and offboarding processes for staff, faculty, student employees, and temporary employeesCoordinates human resources and payroll transactions and time entryMay supervise student employees and/or support staff positionsOtherPerforms other duties as assigned to support Tufts Gordon Institute’s achievement of strategic goals. What We're Looking ForBasic Requirements:Knowledge and experience typically acquired by:High School orCollege degree may serve as a substitute for some years of experienceRelated Experience 5+ yearsMaintains office spaces, supplies, equipment, and technology; this involves lifting objects up to 45lbsPreferred Qualifications:Experience in an academic setting interfacing with diverse students and faculty and a commitment to promoting diversity, equity, and inclusionExperience coordinating financial transactions and working with restricted funding sourcesStrong interpersonal skills and a team player mentalityStrong task management, time management, and organizational and leadership skillsDetail-oriented and takes pride in workAbility to work in a fast paced, collaborative office environment and adapt to changeComfortable with learning and using a number of productivity tools such as Microsoft Suite (Outlook, Word, Excel, Powerpoint, Teams), Google Calendar, PeopleSoft, eServe, Apptricity, Kuali, Marketplace, Room reservations, SIS, Canvas, Qualtrics, Monday.com, Slack  Pay RangeMinimum $27.85, Midpoint $33.15, Maximum $38.50   Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.