Executive Assistant School of Medicine

OverviewThe Office of the Dean is responsible for the academic and administrative functions of Tufts University School of Medicine, including overseeing the School’s academic programs and departments, the teaching and research enterprises, student services, and campus buildings and facilities. Within the Office of the Dean, this Executive Assistant will support the Executive Associate Dean (EAD) and the Vice Dean for Academic Affairs (VDAA). The Executive Associate Dean serves as the school's chief administrative officer, providing strategic leadership and oversight for planning, operations, finance, workforce, facilities, research support, and institutional priorities in partnership with the Dean and university leadership. The Vice Dean for Academic Affairs provides strategic leadership to advance educational excellence, faculty development and advancement, graduate and continuing medical education, and a collaborative academic environment that supports the mission and long-term success of the School of Medicine. What You'll DoThe Executive Assistant supports the work of the EAD and VDAA by carrying out complex administrative duties which include: managing and prioritizing a high volume of meeting requests on very complicated calendars; organizing and planning logistics of meetings, retreats, and other events and initiatives; organizing and planning travel arrangements; assisting the executives in managing and prioritizing communications with internal and external constituencies; editing, proofreading, and composing slide decks, correspondence, and reports; following up on action items; participating in or leading assigned projects for the executive's office.Proactively manages and prioritizes executives’ schedule of meetings, including managing high volume of overlapping requests, resolving calendar conflicts, and managing recurring meetings. Arranges for rooms, audio visual, and other meeting needs.Prepares relevant materials (some confidential) for meetings; including agendas, meeting notes/minutes, action item tracking and follow up. Attends and provides staff support as appropriate.Provides support for presentations, including slide preparation, editing/proofreading, and creation of other necessary materials.Participates in and manages special projects as required, including, but not limited to:Relationship management of clinical affiliates (creating and maintaining visit tracking system, collating evaluation data and action items in preparation for visit, tracking/managing action items and visit follow up).Support for exploration of new academic programs and/or new administrative initiatives.Support for key projects and priorities as overseen by the EAD and/or VDAA in alignment with the School’s mission, vision, and strategic plan What We're Looking ForBasic Requirements:Knowledge and experience typically acquired by:Associate's Degree 5 years of related experience Proven track record of proactively managing complex schedulesProactive approach to daily responsibilitiesSuperior written and oral communications skillsAbility to work with confidential information and dataAbility to manage competing priorities in a fast-paced environmentAbility to anticipate needs and proactively solve problemsStrong project management skillsAbility to take initiative and ownership of projectsProficiency with MS Office applicationsDetail oriented with excellent organizational skillsStrong interpersonal skillsPreferred Qualifications:Bachelor's Degree 7-10 years Experience in a higher education, healthcare, or not-for-profit settingFamiliarity with medical schools and/or health care organizations Pay RangeMinimum $33.65, Midpoint $40.10, Maximum $46.60   Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.