Temp- Executive Assistant

Position SummaryThe Executive Assistant supports executive-level leadership with dedicated executive administration and support of scheduling, event coordination, PowerPoint, and other presentations, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.Key responsibilities Provide administrative support to Radiology clinical leadership, including Division Chief of Interventional Radiology, Division Chief of Neuroradiology, and incoming Vice-Chair of Research.Schedule meetings and maintain administrative calendars for Division Chiefs and Vice-Chair. Work closely with clinical schedulers to maintain Division Chiefs and Vice-Chair's clinical schedule.Prepare travel arrangements, including airline reservations and hotel accommodations.Prepare and submit expense reimbursements for Division Chiefs and Vice-Chair. Coordinate events for the division as needed.Maintain and update CVs for Division Chiefs and Vice-Chair.Transcribe and type for clinical, administrative, or research purposes, including highly complex and/or confidential financial/business documents. Draft, proofread, and edit materials for accuracy.Provide administrative support for leadership meetings, including preparing agendas and minutes.Minimum qualificationsEducation:High School Diploma or GEDExperience:Minimum of 7 years of experience in administrative support, including at least 1 year in executive-level administrative support. Excellent Customer Service skillsMust be detail oriented and have the strong ability to multi-task. Must be able to successfully prioritize and manage a stressful, fast paced environment.Proven experience as an Executive Administrative Assistant or Senior Executive AssistantFull comprehension of office management systems and proceduresExcellent knowledge of MS OfficeExemplary planning and time management skillsUp to date with advancements in office systems and applicationsAbility to multitask and prioritize daily workloadHigh level verbal and written communications skillsDiscretion and confidentiality requiredADDITIONAL INFORMATION: Must demonstrate ability to maintain strict confidentiality on all information retained within Department.