Executive Engagement Program Specialist

Coordinate planning and delivery across multiple executive engagement programs, including workback schedules, budgets, approvals, deliverables, and action items. Manage coordination of contracts, purchase requests, invoices, and vendor communications with the Executive Engagement Programs Leader and internal Procurement, Legal, and Finance teams. Maintain target audiences and coordinate invitations, registrations, attendance tracking, and follow-up with Sales, Marketing, and Revenue Operations partners. Coordinate executives, customers, speakers, partners, and content owners on agendas, presentations, briefing materials, event communications, and content deadlines. Create and maintain polished presentations, event briefs, speaker materials, run-of-show documents, and post-event recaps. Partner with the Executive Engagement Programs Leader to shape event content and coordinate speaker and partner contributions. Organize event logistics with cross-functional partners, including travel arrangements, handoffs, onsite needs, and deadline ownership. Manage post-event follow-up with Sales and Marketing, including attendee communications, action tracking, and coordination of next steps. Track and report program activity and results, including attendance, engagement, spend, feedback, and available pipeline metrics. Develop templates, trackers, processes, and playbooks that improve consistency across North American programs and can be adapted for use by other regions. Travel occasionally to support executive events and program needs. You are organized, dependable, and detail-oriented, with a strong sense of ownership and follow-through. You communicate clearly with senior executives, customers, vendors, and cross-functional partners, and you can manage multiple timelines while staying composed when plans change. You enjoy hands-on coordination and are motivated to build your expertise in executive engagement programs. Experience coordinating events, projects, programs, or similar work involving multiple stakeholders and deadlines. Experience coordinating vendors, speakers, venues, contracts, or event partners. Experience preparing or updating presentations, event briefs, agendas, or similar business materials. Strong written and verbal communication skills, including the professionalism to work with senior executives and external stakeholders. Ability to travel occasionally to support events. Experience supporting executive events, customer or prospect hospitality, hosted dinners, roundtables, or other high-touch programs. Experience managing invitations, attendee details, event communications, or post-event follow-up. Familiarity with customer relationship management, event management, marketing automation, or project management tools. Experience compiling program results or maintaining trackers, templates, or playbooks. Experience in business-to-business technology, enterprise marketing, or a similar cross-functional environment. Experience using generative artificial intelligence tools to support research, streamline program coordination, develop event content, or improve reporting